I am an RTE, I require following up with all the stakeholders participating in the Big Room planning/PI Planning event to identify if they are carrying the activities they supposed to do, including myself!
My preparation item for the Big Room planning event.
Who are they and what they should do?
Big Room Planning pushed to obtain:
- Business Context
- Collaborate with stakeholders
- Visualize dependencies
- Identify and ROAM risks
- Create capacity-based planning
- Structure communication plans
- Make shared commitment
I am a Business Owner, I will perform a key role in supporting the ART deliver value.
- I am the key stakeholders of the ART and have ultimate responsibility for the business outcomes of the train.
- I participate in a mission setting, planning, draft plan reviews, conducting management reviews, and problem-solving.
- I assign business value to Team PI Objectives and approve the PI plan.
- I participate in Pre-PI Planning as required.
- Understand and help ensure that business objectives are understood and agreed to by key stakeholders of the train, including the Release Train Engineer (RTE), Product Management, and System Architects Prepare to communicate the business context, including Milestones and significant external dependencies, such as those of Suppliers
- Actively circulate during planning, communicating business priorities to the teams, and maintaining agreement and alignment among the stakeholders regarding the key objectives of the train Participate in the management review and problem-solving meeting to review and adjust scope, resolve problems and compromise as necessary
If I fail to do all these, It will be a significant Chaos in the Big Room Planning event.
Enterprise Architect:
I Attend PI Planning events to guide the implementation of enabler epics.
If I fail to do all these, It will be a Big Mess in the Big Room Planning event.
Product Management & Solution Management:
- During each PI planning session, I, presents the vision, which highlights the proposed features of the solution, along with any relevant upcoming Milestones. I also participate as the train’s business owners, responsible for approving PI objectives and establishing business value.
- I will Review, Prioritize and update Program backlog item definition and develop acceptance criteria and benefit hypothesis
- I will do final backlog preparation, update the vision briefings, and work with Product Owners to further socialize the backlog before the PI event
- At each PI boundary, we agree on the percentage of work be devoted to new features or capabilities versus enablers.
If I fail to do all these, It will be a significant Chaos in the Big Room Planning event.
I am a Product Owner:
- Before the planning event, I will update the team backlog and typically reviews and contributes to the program Vision, Road-map, and content presentations.
- As a member of the extended Product Management team, I am heavily involved in program backlog refinement and prep for PI planning and also plays a significant role in the planning event itself.
- During the event, I will involved with story definition, providing the clarifications necessary to assist the team with their story estimates and sequencing.
- I work with Product Management, who is responsible for the Program Backlog, to prepare for the Program Increment (PI) Planning meeting.
- I will also attend most relevant Product Management meetings about planning and Program Backlog/Vision refinement.
- I will also drafts the team’s specific objectives for the upcoming PI.
If I fail to do all these, It will be a significant Chaos in the Big Room Planning event.
System Architect/Engineering:
- I will play a critical role in aligning teams on the ART and Solution Train to a shared technical direction and partner with those teams in elaborating the solution, validating technology assumptions, evaluating implementation alternatives, and creating the Continuous Delivery Pipeline.
- I will participates in the pre-PI planning event, working with the Solution Train stakeholders to define the architectural approach, capability road map, and high-level objectives for the upcoming PI planning.
- In the post-PI planning event, I will helps summarize findings into an agreed-to set of solution PI objectives and validates the alignment of the various ART technical directions.
If I fail to do all these, It will be a significant Chaos in the Big Room Planning event.
Agile Team:
- Participate in PI Planning and create Iteration plans and Team PI Objectives
- Working towards a shared vision and road map, we will collaborate on ways to achieve the objectives.
- Clear content authority roles facilitate the planning and execution process.
- Develop and commit to Team PI Objectives and iteration goals
If I fail to do all these, It will be a significant Chaos in the Big Room Planning event.
Scrum Master:
- I will Facilitate preparation and readiness for ART events – Assists the team in preparation for ART activities, including PI Planning, System Demos, and the Inspect and Adapt.
- I will helps the team to coordinate with other teams on the Agile Release Train (ART) and communicates status to management as needed.
- Help the team focus on daily and Iteration Goals in the context of current Program Increment (PI) Objectives.
If I fail to do all these, It will be a significant Chaos in the Big Room Planning event.
RTE:
- I, Establish and communicate the annual calendars for Iterations and Program Increments (PIs)
- Facilitate PI Planning readiness by fostering a Continuous Exploration process which drives the synthesis of a Vision, a Roadmap, and Backlogs,
- and through Pre- and Post-PI Planning meetings Facilitate the PI planning event Summarize Team PI Objectives into Program PI Objectives (the RTE)
- and publish them for visibility and transparency Summarize program PI objectives into Solution PI Objectives (the STE) and publish them for visibility and transparency
If I fail to do all these, It will be a significant Chaos in the Big Room Planning event.
Big Room Planning event provides the time and space to align all stakeholders around the next set of deliverable.
The successful completion of the Program Increment establishes a high degree of trust in the joint development process and generates data that improves forecasting and economic modeling.
I am successful as an RTE if I can get these done, after the Big Room planning event,
- Release scope established for next time-box
- The team better embraces the objectives for the whole PI.
- A shared understanding of what it takes to release
- Program risks reviewed and actions established to strengthen the plan
- Release objectives reviewed and scored by business stakeholders
- Team and program confidence vote on the plan
- Collective ownership of the plan
I am sure, as an RTE, you have done this homework for the Big events day.
Reference : https://www.scaledagileframework.com/
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